Induction Tutors – term 6

Thursday 12 June 2025
We know that the role of the induction tutor is busy and varied.  We thought it would be useful to map out details a few ‘tasks’ which will/may require your attention in the coming few weeks before the end of the summer term.
  1. Formal Assessments
As an Induction Tutor using our Appropriate Body (AB) service, you will be fully aware that the formal assessment reports for your ECTs who started on 1.0 FTE contracts in either September 2023 or September 2024 are due to be submitted in a few weeks time.
We thought it may be helpful to remind you of what will happen and when, together with the actions that should be completed ahead of the submission of these reports. This process is of course separate to any CPD programmes or coaching that are being followed, although this will of course, feed into the writing of the end of year reports.
All alerts for the release of these reports will be generated automatically through our online AB service, ECT Manager and will come to you via email. Your reports are also recorded from within ECT manager for ease of use.  The recommended timeline of actions for this task is below:
  • As soon as possible this term, a more formal observation of your ECTs should be timetabled by the Induction Tutor in order to feed into your judgements and commentary into the formal assessment reports;
  • Following the observation, a 1:1 meeting should be timetabled with each ECT by the Induction Tutor in order to discuss, agree and finalise the formal report.  It would be useful to meet with the ECT’s mentor prior to this meeting so they can feed in their knowledge of how the ECT has done this year and their progress against the teacher standards;
  • Formal assessment reports for both ECT1s and ECT2s (who started on 1.0 FTE contracts in either September 2023 or 2024) have already been released to you (as ITs) via ECT Manager.
  • Completed reports (including a digital signature from the head teacher who must be registered on ECT Manager) are due for submission on or before close of play on Monday 30th June 2025 although there is a little variance based upon original registration dates.  Do ask your QAO if you need any support with achieving these deadlines.
  1. Progress Reviews
For those of you who have other ECTs in schools where a Progress Review report is requested (rather than a formal assessment), dates and timings will vary depending upon their contract details and start date. Once again requests for such reports will be automatically generated through ECT Manager.
  1. ECT Manager changes
Please make changes on ECT Manager where you have current ECTs on fixed term contracts due to end on 31st August 2025 (or before) who you now know will be remaining with you in the new academic year. These contractual changes can be made quickly and easily online.
  1. New ECTs’ registration
Don’t forget to register any  new ECTs using the 3 step registration process – you will need to let us know in all three places to ensure induction is registered with the DfE and the appropriate body for each new ECT.  We have been told that the DfE portal has been streamlined to make things easier to navigate and use this year.
These are your 3 steps to registration: check details are added to:
  1. via the DfE portal, noting that for the registration of ECTs starting in September 2025, this portal opens in early July;
  2. for the Five Counties giving us some background information; and
  3. for the AB on ECT Manager (your ECTs will need to have QTS before registration so may need to wait until these details have come through)
  1. Changes to mentors 
    If you have any changes to mentors who are working with ECTs, please ensure you also add their details to the relevant places  – do this at the end of the school year to ensure current mentors do not lose access to their work and links to their ECTs before the end of July.
  1. Add the new mentor via the DfE portal, and link your ECT and mentor together – it is recommended you do this at the end of term.
  2. Email us at Five Counties, letting us know your school name, the name of the old and new mentor (and their email addresses) and who they are paired with if your mentors and ECT pairings are changing.
  3. Change the linked mentor on ECT Manager 

Thank you for your continuing support of mentors and ECTs, and if you have any queries or require any further information about the processes/schedule as outlined above, please don’t hesitate to contact either the central team or your designated AB quality assurance officer, your QAO.

Our email address for specific AB queries is: AB@fivecountiesalliance.co.uk

As always, thank you so much for your continuing support of ECTs and mentors this year.

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